Winterbourne Academy


If your son or daughter is unable to attend the Academy due to illness (or any other reason), it is important that you contact us ASAP on

When reporting illness related absence please provide as much information as possible, ie: D & V – diarrhoea and vomiting; flu like symptoms; high temperature, etc. Avoid using reasons such as ‘ill’ and ‘unwell’. Please contact the Academy on each day of absence. On the day students return to the Academy they must bring a note from their parent/carer explaining the reason for absence.


To report a positive case of Covid-19, please email as soon as possible. Please include the student's name, tutor group and, if necessary, the date and time that symptoms commenced.

Planned Absence
If a student’s family requests a leave of absence in term time, a form will need to be completed before the absence begins. Please be aware that such absences are only authorised in very exceptional circumstances. Absences taken without authorisation may lead to the involvement of the Education Welfare Service. This form can be accessed either from Academy Reception, or by clicking on the link below:

Click here to request for absence during term time.

Repeated lateness will result in disciplinary action being taken. Persistent absences will lead to Academy intervention.

Excellent attendance is intrinsically linked to academic achievement and progress.

Students who have regular absence, patterns of unauthorised absence, broken weeks of attendance and high levels of absence for minor illness are unlikely to achieve their academic potential.

DfE regulations regarding leave in term time state that no student may take leave during term time, unless this fits the criteria of an exceptional circumstance. The Headteacher will make the final decision as to what constitutes exceptional circumstances. If, due to exceptional circumstances, leave is granted, the Headteacher will determine the number of Academy days a child can be away.

Any absence taken without authorisation may lead to the involvement of the Education Welfare Officer. Parents and carers may be issued a Penalty Notice for taking their child on holiday during term time without the consent of the Academy . Early intervention and student support sits at the heart of our approach to raising levels of student attendance.

The Olympus Academy Trust prioritises the monitoring, support and robust action needed to secure high levels of attendance and works in close partnership with the Local Authority to place matters before the court in circumstances where parents/carers do not ensure that their child attends school regularly and punctually.